If you are holding a silent auction for a fundraiser, you may be having a difficult time determining how many items you should put up for bid. Apps like Wag! This prevents other guests from placing bids and can generally clog up your auction, making it hard to see items. Your organization canget started with Winspirein four easy steps: When you sell Winspires Experiences at your silent auction, every dollar you raise above the Nonprofit Cost (listed price for each Experience) goes directly to your organizations mission, allowing you to easily maximize your event revenue. A good rule of thumb is to divide your guest list in half to get a more accurate estimate of the number of attendees who will actually participate in the auction. Then, the two classes can battle it out to see which team wins by getting the most bids! A rule of thumb is that live auction items will produce 65-75% of their retail or fair market value, while silent auctions will result in 50-65% of their fair market value. Do your research to hunt down rare (i.e. Too many items result in lower bids, low energy, and lack of bidding wars that add to the excitement of the event, as well as to the bottom line. How that breaks down in terms of number of items depends on your decisions based on the factors above. By pairing the free limo ride with the tickets, youll increase the perceived value of the joint offering, which could end up yielding higher bids than either item would generate on its own. Step 1: Set guidelines and goals for your silent auction. Jan 20 What's the BEST number of auction items? If youre engaged in virtual fundraising, your audience may be spread across various locations. If this auction supports a cause that helps disabled children, show them a picture or take one of your constituents with you (if you can). Send push notifications and text alerts to let guests know when theyve been outbid, giving them the chance to counterbid. However, the best seats in the house (perhaps seats that are always sold out) paired with a parking pass and stadium meals are likely to be a bigger draw. Set specific, achievable, and measurable fundraising goals, Raffle Rules for Keeping Your Prize Drawing Legal. With a local sampler basket, you can include items that empower the winner to be a tourist in their own town. Fortunately, there are proven formulas to help determine how much to include in your auction. Generally, each class picks a theme, students contribute some money (for example $10 to $20), and the teacher does the shopping and assembles the themed basket. I got an email from Kathie in the D.C. area pointing out a mistake in my blog. For those who simply dont want more stuff! When calculating your number of buying units, review sales and attendance data from previous years. This way, all auction participants can bid on the items that fit their budget. It can make things confusing. To make things even more enticing, consider pairing the relevant instrument with the lessons youll auction off. When you look over the demographics of your target audience, its quite possible that youll realize a wine tour will be a sought-after offering in your upcoming auction. With car detailing services sometimes costing hundreds of dollars, the added service can help drive up the bids for the packaged deal. If you cant secure a meet and greet with a top player, signed memorabilia is a great alternative! Weve mentioned that its generally easy to book a restaurant reservation. For people who enjoy skiing, snowboarding, or even some particularly exciting sledding, ski lift tickets are an essential part of a successful winter vacation. Choose silent auction items in this category based on current trends and your supporters preferences, including: Tickets to popular entertainment events are often hard to come by, so these kinds of silent auction items tend to bring in a lot of revenue. (In this post Im using the term auction item as equivalent to auction package or what some annoyingly call a prize. To use more accurate benefit auction grammar, I should refer to these as auction packages not auction items as multiple items might be grouped into a singular package.). Topics: Otherwise, youll want to focus procurement on more practical, affordable items, of which you will have a greater number. The ideal number of silent auction items is based on how many "buying units" are in the room. You can include: Does your heart swoon at the idea of you meeting a certain celebrity? For example, Sequence and Cribbage are great for two-person game nights, while Twister, Pictionary, and Codenames are fun for larger groups. For example, you could offer: Family-friendly auction items helpengage supportersof all ages in your nonprofits mission. For this basket, include a wide range of board games that would work for various group sizes. Regardless of which type you or your guests relate to (no judgment here! In an in-person event, attendees can bid on silent auction items by recording their bids on paper. [1] Put the item number on the bid sheet as well, so bidders can match the bid sheet to the item. It doesnt have to be a lot of time. Before you can determine the right number of items for your auction, you need to answer a few questions. To continue exploring the world of nonprofit silent auctions, check out the following additional resources: The rich text element allows you to create and format headings, paragraphs, blockquotes, images, and video all in one place instead of having to add and format them individually. Consider asking them to create a one-of-a-kind art piece that celebrates your area (or your cause more generally, if youre not located in a single area) and donating it to be auctioned off. Youll only want to auction off items that have a certificate of authenticity from either the sports team itself or a reputable source, such as Beckett, PSA, or JSA. If you offer too many items it can water down your bidding, and overkill can get in the way of reaching your goal, so lets check the math. Go to Silent Auction Marketing Savvy. Weve split the list up by audience to help narrow your search. Getting their cars oil changed is a near-universal task most motorists have to do several times every year. Home/Winspire News/The Ultimate List of 100+ Silent Auction Item Ideas. Get weekly fundraising tips delivered to your inbox. Depending on their speed, somewhere between 10 to 15 items per hour is reasonable. If you would like to request one for your charity auction, all it takes is a few minutes of your time. Keep in mind some packages will sell for more and some for less, but the average from previous years should give you a very accurate estimate on how many items you need. Most silent auctions have 30-35 items, but a successful auction can include fewer options. The biggest benefit of winning this is that all of the planning is handled! Roughly 65% of your auction revenue should come from the live auction, while the remaining 35% comes from your silent auction. These teams simply get too many requests to give every charity an Elway jersey or Manning helmet! Size of audience How many people will be attending your event? 1900 Hazeltine Blvd.Chaska MN, 55318952.556.5400. In a live event, an auctioneer is present to sell the audience on the features a given auction item has. Understanding your target donorsthose attending the eventis the final component in determining how many items to include in your auction. A lot of pet owners dont want to board their pets because theyre afraid the experience will traumatize their furry family members or that theyll get sick or hurt during their stay. If youre going to solicit donated services from a smaller local outfit, make sure the provider is licensed, bonded, and insured before you agree to include its donated services in your charity auction. Save my name, email, and website in this browser for the next time I comment. Many non-profits have turned to silent auctions either as stand-alone events, or as a way to maximize the revenue from an ongoing fundraising event. Go paperless no more crowding around bid sheets or worse, hoping guests dont steal them and hide them from other bidders (it happens). You want to create a sellers market to foster competitive bidding. Silent Auctions: Whats The Perfect Number of Auction Items. However, youll want to be especially careful to ensure youre auctioning off an item that is real and certified as authentic by a reputable source. Gift basketsare a silent auction staple! A cooking class with a professional chef is one of the unique experiences thats likely to generate a lot of interest among auction attendees, particularly if the chef happens to be a celebrity. Written by Alex McDonald in Plan Your Gala, Running the Auction If you are holding a silent auction for a fundraiser, you may be having a difficult time determining how many items you should put up for bid. The best silent auction ideas are items that will appeal to your specific pool of attendees. If theres a performance venue in your area, it might be a good idea to ask the facility to donate backstage passes that you can raffle off during your silent auction. *$420 = $600 x 35% / 50%. The number of Silent Auction items should be at max HALF the number of bid units. Bonus! Put the same number next to the item on your master list. These privileges improve their school experience. What can you include in a fitness package? Participants place their bids silently on the bid sheet using a bidding number on their favorite item. This basket can include things like movie theatre snacks (popcorn, candy, soda), Blu-ray copies of popular family movies, a year-long streaming service subscription like Disney+, and comfy items (blankets, slippers, etc.) There are so many moving pieces! All Rights Reserved. Before raffling off this item, make sure the terms youve settled on with the company are firm. Likely, you wont be able to procure as many of these types of items, but thats OK so long as your attendees bid competitively. Having a clear picture of your silent auction's constraints, necessities, and goals will keep everyone on the same page. Whats the profile of your bidder? Given the differences between live and silent auctions, the fundraising ideas that drive the events differ. With more than 50 items, it becomes cumbersome for your guests to peruse the full contents of a section and remember what interests them. In Strategy posts #1 and #2, I discussed ways to name your silent auction sections and how to stagger their closing times. You may want to include a pair of noise-canceling headphones in the staycation package. With that in mind, why dont you request a limo ride from a local chauffeur company so you can make it part of your charity auction? In the arena, however? This idea only works if you would expect to make at least double what you pay for it! Single attendees, such as those who attend with a group of friends, are each counted as individual buyer units.
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